On pursuing my phone the other day, I noticed I had more than one app for the same purpose. I had never really thought of and had always just used the app I liked the best for the job at hand. It’s great our phones can store a ton of apps and it’s not. It’s a needless distraction. In the case I mentioned above I liked a certain app and that’s what I used. Why these others.

During the Testing Phase

Often when we’re trying to decide what to use to get a job done most efficiently we might use a couple to a plethora of apps to make our decision. However, once that decision is made, get rid of everything you have that you will now be very unlikely to use. Log this in your favourite program such as DEVONthink as to why the decision and anything that might be pertinent to the need for it in the future.

The Pressing need to reduce Distractibility

If you keep these apps on your phone, it is only going to cause unnecessary distraction. Check your thinking, at the time, to reinforce this and the why’s. You will immediately find your less distressed and far more focused on what is the best thing for your current use and why you arrived at that decision. Often, any kind of decision we make, needs reinforcement so don’t let anyone make you think this is a sign of weakness. On the other hand it is strong sign of strength often lost in popular cult myth.

The Piecing together of a System

This is not to say that there is anything wrong with the piecing together of a system to accomplish a goal. In fact, it may be the only efficient way to get there.

As an example, I often use 6 pieces of software to pull together a project and it is not surpurflous but essential. I’ll give you an example of my system for writing something (an article) like this.

My system involves 6 pieces of core software tied together for an effective outcome. I always start with a task manager to do this. It tells me what I need to do, what’s been done and what’s left. The one I use which may or not be right for you is Omnifocus. I’ve pretty well used everything and realized that isn’t effective.

So, I start with my Task or Project manager Omnifocus.

  1. Omnifocus
  2. A tool to envision the project – Voodoopad
  3. An Outliner to structure the article in advance – Notetaker but occasionally Cloud Pro if I want to work on my other devices than just my Mac
  4. What I’ve found to be the best writing tool for the Web – Ulysses.
  5. Image collector to add images to parts of my article – Pixa
  6. A converter to size the image appropriately

This, in it’s totality, is a system. When all is said and done, Ulysses pulls everything together so I can easily publish it to the web.

To do all this with one tool is fool hardy. So a system yes. Replicating the same tool’s basic output via different apps is counter productive. Learning to focus on your system allows to focus on it as you need to. The more you use your system, the more efficient you’ll become and the higher the quality of your article.

In Summary

Create a system that is robust enough to allow you to produce a high quality product. Get rid of the unnecessary. Focus. At the end of day, you’ll be so much happier with your results. Plus, a good product is rewarding and may even lead to a source of revenue.

Have fun and go to it!


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